How long does it take you to find important business data on your current system? Have you ever had a situation where you couldn’t find essential documents? You may need to do some spring cleaning and declutter your business data.
Why Spend Time Decluttering?
The time you spend hunting for files is not time spent productively. You end up needing to redo work if you can’t find particular business data, which cuts into your time that should be dedicated to other tasks.
Employees may grow frustrated with systems that don’t operate as well once the databases grow past a certain size. You end up spending more on your server hardware and maintenance to try and deal with this situation.
What Should You Declutter?
You should start with the business data categories that have such large volumes that it’s difficult to find what you’re looking for. Mission critical information should also go to the top of your list, as well as anything that’s time sensitive.
Once you get these priority areas out of the way, look at the rest of the categories. Old files that no one needs, information about employees no longer with the organization and temporary business data can be cleared off of your servers.
If you need to retain certain records for a set period of time, look into cold storage options that allow you to archive this information securely at a lower cost to your company.
Set Your Business Up For a Decluttered Future
Create policies that dictate file naming and storage. When everyone uses a standardized process, you have an easier time finding things when you need them. Advanced search solutions for the databases are another way to ensure that you can locate everything.
Routinely get rid of data that you no longer need rather than waiting for a big declutter. When everyone proactively addresses the issue, then you don’t end up with massive databases that are impossible to use.
Data decluttering is a must when you want to optimize your productivity. You get so many benefits from it, such as less stress, more cash flow and better productivity.